Star Lizard is committed to protecting the privacy and security of your personal information, so we take great care to ensure your personal information is held in the strictest confidence.
What information do we collect?
We collect a range of information about you as set out below:
When you apply to us for a job:
- your name and contact details;
- your CV;
If you are invited for an interview and during the interview process:
- information about your current level of remuneration, including benefit entitlements;
- whether or not you have a disability for which we need to make reasonable adjustments at interview or assessment stage;
- information about your performance at interview;
If we offer you a job:
- Copies of documents to verify your identity such as your passport and driving licence;
- Your address and date of birth;
- Marital status and family details;
- National insurance number;
- Next of kin and emergency contact information;
- Information about your entitlement to work in the UK;
- Information about your criminal record; and
- Information about your health.
We collect this information in a variety of ways. For example, from recruitment agents, CVs or through interviews or other forms of assessment. If we make a job offer to you, we ask you to complete certain forms containing the above data and further information about yourself, your experience, education and qualifications.
We also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. We will seek information from third parties only once a job offer to you has been made and ask for your consent to do so.
Why do we use your personal data?
We have a legitimate interest in collecting personal data during the recruitment process and for keeping records of the process. Collecting data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and determine the terms on which a candidate might work for us. We may also need to use data from job applicants to deal with any issues which may arise about the way the recruitment process was conducted.
In some cases, we need to use data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment starts.
We collect health information about candidates in case we need to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out our obligations and exercise specific rights in relation to employment. If we offer you a job, we also ask you to complete a medical form in order that we can ensure your health and safety in the workplace, to assess your fitness to work and to provide appropriate workplace adjustments.
We seek information about criminal convictions and offences with your consent in order to make an informed decision about your recruitment.
Who has access to your data?
Your information will only be shared internally for the purposes of the recruitment exercise with members of staff who are involved in interviewing you or otherwise making a decision about your recruitment.
We will not share your data with third parties unless we offer you a job. We will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.
We will not transfer your data outside the European Economic Area.
How do we protect data?
We take the security of your data very seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our authorised employees in the proper performance of their duties.
For how long do we keep data?
If your application for employment is unsuccessful, we will hold your data on file for 12 months after the end of the recruitment process (after which it will be securely destroyed).
If your application is unsuccessful and you would like us to keep your personal details on file in the case of any suitable job vacancies arising in the future, please send an email to email@example.com providing your consent for us to continue holding your personal details on file. Please note that if you do so, you are free to withdraw your consent at any time.
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request;
- require us to change incorrect or incomplete data;
- require us to delete or stop using your data, for example where the data is no longer necessary for the purpose;
- object to the use of your data where we are relying on our legitimate interests as the legal ground for the use of your data; and
- ask us to stop using your data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for the use of your data.
If you would like to exercise any of these rights, please contact firstname.lastname@example.org.
If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.